Streamlining the Transfer of Business Documents in Computers Across Corporations
Streamlining B2B Supply Chains with Intesa's EDI Platform
In the bustling world of B2B supply chains, the exchange of commercial documents is intense and crucial. However, this manual process often increases the risk of human errors and losing documents, particularly when these documents are disorganized, with various formats and often sent as email attachments for manual entry and storage within company management systems.
To address these challenges, Intesa's Electronic Data Interchange (EDI) platform offers a solution. This platform combines EDI with compliance with digital storage regulations, automatically sending every exchanged document for storage in compliance with the law for 10 years.
EDI standardizes the information contained in digital documents, transforming it into readable and useful data for business. Most commercial documents must be transported on specific formats and in specific languages to be stored in compliance with the law. The exchange of documents in a structured language and format, as in the case of EDI, can simplify the storage process.
The AgID guidelines on the management and storage of electronic documents specify the formats, technological standards, and metadata to be used for legal storage, as well as storage of scans of analog documents. Intesa's EDI platform integrates with national digital infrastructures like the SDI platform, which monitors B2B electronic invoicing and guarantees data integrity and compliance with legal and fiscal requirements.
The platform also ensures interoperability within the digital identity ecosystem and platforms that AgID supports, enhancing security, auditability, and regulatory compliance. It provides features aligned with AgID regulatory requirements such as access control, risk management, and documented conservation processes through software built or certified to AgID standards.
The sending and receiving of commercial documents can be managed from a single web interface supported by common browsers. The web interface of Intesa's EDI platform is accessible to multiple users with different levels of authorization, streamlining the document exchange process.
By implementing an EDI system, businesses can eliminate paper from the entire cycle and automate document and information exchange between businesses. In addition, EDI platforms can help perform analyses on business trends and make data-driven decisions when combined with a control tower.
The AgID guidelines for electronic document storage and management in B2B supply chains require strict compliance with criteria relating to archive access management, business continuity and backup management, risk analysis, documentation of conservation procedures, document flow management, and software system characteristics. These guidelines ensure reliable, secure, and controlled electronic document handling, and registrars must maintain continuous supervision and certification to be AgID-accredited.
In summary, Intesa's EDI platform serves as a critical enabler by digitalizing and securing document workflows in compliance with the AgID guidelines within Italy’s national digital system. It simplifies the exchange of commercial documents, enhances security, and supports businesses in making data-driven decisions, all while ensuring compliance with strict digital storage regulations.
[1] AgID Guidelines for Electronic Document Storage and Management in B2B Supply Chains: https://www.agid.gov.it/web/guest/home/-/media/Files/Documenti-e-Pubblicazioni/Guida-linee-guida-archiviazione-e-gestione-documenti-elettronici-in-catena-di-approvvigionamento-b2b/Guida-linee-guida-archiviazione-e-gestione-documenti-elettronici-in-catena-di-approvvigionamento-b2b.pdf?la=en&hash=3F8183660E5F0B6A4963F4BE638B42F0 [2] AgID Certified Software List: https://www.agid.gov.it/web/guest/home/-/media/Files/Documenti-e-Pubblicazioni/Certificati-software/Certificati-software-elenco-certificati/Certificati-software-elenco-certificati.pdf?la=en&hash=B607E907F6D55986B633141F35075345
[1] Implementing Intesa's EDI platform in business operations can help ensure compliance with the AgID guidelines for electronic document storage and management in B2B supply chains, as it digitizes and secures document workflows while adhering to Italy’s national digital system.
[2] By utilizing Intesa's EDI platform, businesses can also take advantage of features that align with AgID regulatory requirements, such as access control, risk management, and documented conservation processes, all of which are essential for achieving AgID accreditation.
